Why Home Restoration Businesses Are Wasting Their Time Without Sales Lead Management Software

Why Home Restoration Businesses Are Wasting Their Time Without Sales Lead Management Software

Restoration companies need to be in the right place at the right time. When the flood comes, the fire consumes, or a pipe bursts, your company wants to be on speed dial.

But how do you get your restoration company on their short list? In home restoration, you depend on referrals. Sure, you go through regular advertising channels, but professional referrals make you stand out. To have a testimony to the professionalism and quality of your home restoration company is clutch to a homeowner or business in need.

So how do you create a strong referral program? You build intentional relationships with professionals.

It’s all about keeping in touch. You need a rhythm — a way to reach out to people regularly so you don’t fall into the rut of contacting the same agents repeatedly. Instead, you need to give your attention to as many professional contacts as possible to make sure it’s you they call when it’s time to rehab.

Consistency = Trust

A lead management tool makes this rhythm work. It helps you keep track of information so you see the right people at the right frequency.

How? First, it tells you who’s nearby. If you drive across town for one appointment, you’re not maximizing your time. You may or may not get a return. Instead, when you drive to meet a contact, you need to see 5-10 other people too, whether new prospects or people you already know. Sales lead management software that shows you who’s close makes this easy.

This tool helps you to see your professional contacts regularly. That consistency builds trust — and trust is essential to earn professional referrals. See, insurance agents are recommending you to their customers. This recommendation implies you’re an extension of both the carrier and the agent. If you don’t do a good job, that’s a direct reflection on the insurance agent and company. So, if you want to be the person they refer, you need to give them a reason to believe sending clients to you is an intelligent decision. The right tool keeps you on track — it only takes one slip to ruin that relationship. But, if you’re organized and consistent, you’re building the trust they need to feel comfortable recommending you.

Related: How to Get High-Quality Sales Referrals

Improving Your Compensation Structure

The best software for sales lead management also helps you better compensate your salespeople. See, salespeople in other industries are paid based on their sales productivity. They earn commission by getting dollars through the door. But, in restoration services, salespeople can’t exactly create their sales — they’re not starting fires or busting pipes. So instead of basing commissions on sales alone, they need a structure that incentivizes activity. Why? Activity leads to phone calls that ultimately lead to sales.

We’ve worked with numerous companies to restructure their commissions based on activity levels. Let’s say we start with a 2% commission on sales from one of your referral sources or commercial accounts. Then give your salespeople the opportunity to increase that commission percentage with activity levels. As salespeople hit the target number of appointments, lunches, phone calls, and meetings with professional references, they bump up their commission to the next level.

Related: How Much Should You Really Compensate Your Salespeople?

The goal is to keep your sales team out of research mode and in the field meeting people. It’s the face-to-face meetings that earn money — it’s walking through office doors, having lunch, and playing golf that builds the relationship.

Plus, there’s not much to research — if you need to know where the agents are, just open your CallProof app and it’ll tell you.

The Two Most Ignored Markets in Home Restoration

Most home restoration salespeople know to stay in touch with insurance agents, but there are two vertical markets they miss — and both are clients with lots of toilets.

Sounds like a joke, right? It’s not. If a property has lots of toilets, they’ll have a water problem at some point. So they need to be on your radar. Here are two specific markets this includes:

1. Property Managers of Multi-Family Properties

The more property someone owns, the more likely they are to need restoration services. Properties with multi-family units likely have a lot of toilets and water lines. So stay in contact with them. After you meet with them and initiate the relationship, tell them you’ll call once a quarter to check in. Really, call them every 60 days to make sure they’re doing okay. Then see them (face-to-face) twice a year.

If you cover a specific geographic area and you know an ice storm came through, send them an email, “Hey, I hope you’re okay. Not all of our clients are. Do you need anything?” Whether they need you or not, they’ll know you were alert and ready to help.

2. Businesses With Lots of Toilets

Businesses and other commercial entities are another missed market. Churches, libraries, factories, and school districts are prime contacts for restoration. They have assets they need to protect from fires, floods, and storm damage. Any business you assume has an on-staff maintenance person or any building over 40,000 square feet is a contact you want to have.

Let them know about the risks they have too. In the event of a sewer backup, is their maintenance staff blood-borne pathogen certified? Do they want to handle that? No, they want to outsource to eliminate risk. I guarantee, if the risk manager at their insurance agency found out that someone who isn’t blood-borne pathogen-certified was working on the sewer backup, there’d be issues. They don’t want to do that — it just puts them at risk.

When you meet with asset owners of these businesses, make them aware of the risks they face. Here’s just one (true) story of why letting the pros handle cleanup is best.

During a busy time of year, a restoration company hired a temp to help with janitorial work. The guy they hired had a history of heroin use and intravenous needles. He worked a few hours of a sewer cleanup (wearing full protective gear) before he quit and walked off the job.

Later, he sued them because he tested positive for hepatitis C… and he won. He had 20 years of needle usage in his history, but after working less than a day on a cleanup with blood-borne pathogens won the lawsuit. And they’ll win every time. That’s how dangerous some of these issues are.

The Real Value of Relationship

Having a relationship with your company is helpful to you — but it’s valuable to agents and owners too. Sometimes, they don’t understand that the best deals don’t come out of the phone book. If they start looking for a restoration company during a 2:00 a.m. emergency, they won’t get special treatment. In fact, they’ll likely get a hefty bill and a lot of stress. Help them understand this. A pre-existing relationship with your company protects their assets (and bank accounts) during unexpected crises.